Twin Town Little League Constitution

Updated Monday January 30, 2017 by Jason O'Connell.

TWIN TOWN LITTLE LEAGUE CONSTITUTION

(Revised April 16, 2015)

ARTICLE I

NAME

This Organization shall be known as “Twin Town Little League, Inc.”

ARTICLE II

OBJECTIVE

  1. The objective of the Twin Town Little League (TTLL), Inc. shall be to implant firmly in the children of the communities the ideals of good sportsmanship, honesty, loyalty, courage and reverence, so that they may be finer, stronger and happier children and will grow to be good, clean, healthy citizens.

 

  1. The objective will be achieved by providing supervised competitive baseball games. The supervisors shall bear in mind that the attainment of exceptional athletic skills or the winning of games is secondary and the modeling of future citizens is of prime importance.

ARTICLE III

GOVERNMENT

  1. The government of the Twin Town Little League, Inc shall be by the Board of Directors. The Board of Directors (BOD) shall consist of the Officers, Player Agent, Equipment Director, Field Directors, Level Directors, Umpire-in-Chief, Concession Directors, Events Coordinator and Fundraising, Scheduler, and Safety Director.

 

  1. Officers of the Twin Town Little League, Inc. shall consist of a President, 1st and 2nd Vice Presidents, Secretary and Treasurer. Otherwise known as the Executive Board.

 

  1. One manager for each competing team shall be selected and approved in compliance with the procedure for the selection of managers as adopted by the Board of Directors. Draft procedures for all divisions, excepting t-ball and rookie, will follow draft guidelines established and set out in the official playing rules and regulations as published by Little League Baseball, Inc. Williamsport, PA.  Following the draft, each manager shall select his/her own coach.

 

  1. Members of the Board of Directors shall be eligible for re-election. No member may serve in more than one capacity on the board in any one year.

 

  1. All matters of policy and constitutional amendments shall be decided by a vote of the BOD.  Matters of policy shall be decided by a majority vote. Constitutional amendments shall be decided as defined under Article XI.

 

ARTICLE IV

MEETINGS

  1. The annual meeting of the BOD shall be conducted in October of each year for the reading of the reports and elections of Officers, Player Agent, Equipment Director, Field Directors, Level  Directors, Umpire-in-Chief, Concession Directors, Events Coordinator/Fundraising, Scheduler, and Safety Director.  The terms of office shall be for one year, commencing on November 1 and ending on October 31.  Additional meetings may be called by the President or upon request of three or more board members.

 

  1. A majority of members of the BOD shall constitute a quorum at any meeting and a majority vote of those present shall govern, except where otherwise specified. Each board member shall be present for at least 50% of the regular scheduled league events or meetings between November 1 and October 31 for the following year.

 

  1. Proposed off the floor motions are to be emailed out to the BOD ten days prior to meetings.  The formal motion must be made up to five days prior to the meeting – by email, with 50% of the vote needed at the time of the meeting.  On the floor issues will require a ¾ vote. 

 

  1. Timing of discussions during Board Meetings will be limited based on the number of agenda items per each meeting (based on a two hour limit).

 

  1. At the annual meeting, Officers, Player Agent, Equipment Director, Field Directors, Level Directors, Umpire-in-Chief, Concession Directors, Events Coordinator/ Fundraising, Scheduler, Safety Director and all other board positions, shall be entitled to vote on the election of officers and other members of the BOD if minimum attendance percentage was met.  ABSENTEE BALLOTS WILL NOT BE ACCEPTED AND NO PROXY VOTING.

 

  1. Roberts Rules of Order shall govern the proceedings of all meetings except where in conflict with the constitution or by-laws of the league.

 

ARTICLE V

DUTIES OF THE BOARD OF DIRECTORS

 

President

  • Oversees all Director positions 
  • Conducts Board Meetings
  • Appoints committees and acts as ex officio member of all committees
  • Attends District Meetings
  • Responsible for handling Little League international business, including charters, forms, reports and insurance matters, and prepares reports and forms required by and sends to Little League International
  • Monitors and Coordinates League’s Business and Administration Operations
  • Voting Rights

1st Vice President

  • Oversees level directors and managers
  • Monitors and ensures all league rules are adhered to by level directors, managers, coaches and players
  • Conducts rules committee and drafting of rules.
  • Oversees Board Member on Duty, complex directors, safety director and equipment directors
  • Establishes complex coverage, work parties and field crews
  • Responsible for concession collection and deposit at the Poestenkill Complex
  • Picks up mail, separates forms from checks and distributes accordingly
  • Shall preside in the absence of the President
  • Voting rights

2nd Vice President

  • Responsible for maintaining the League’s Web Site.  This includes: Posting all: events, league information, sponsor banners, team & player data loads, parent information, links to other sites, pictures, rainouts, forms, tournaments, etc
  • Conducts sponsorship, collection of fees and management of such with the Secretary and President
  • Responsible for collection and deposit of concession funds at the Williams Road Complex
  • Voting rights

Secretary

  • Oversees Events/ Fund Raising Director positions and Scheduler
  • Records Board Meeting minutes
  • Distributes BOD meeting agendas, minutes, information
  • Keeps attendance and notifies BOD of meeting one week prior to meeting date.
  • Responsible for securing facilities on behalf of the league
  • Creates and posts Season and monthly calendars of special events
  • Assist 2nd V.P. in tracking sponsors in spreadsheet
  • * Must have computer and spreadsheet skills in order to maintain registrations, provide reports, forms, etc
  • Reserves locations for meetings
  • Voting Rights

Treasurer

  • Oversees Concession Director positions
  • Receives and disburses league funds and prepare financial reports
  • Assists Vice President (business operations/league rules and policies administration)
  • Deposits checks from registration and assists when necessary to deposit concession money
  • Seeks and applies for grants for league purposes in consultation with the President.
  • Voting Rights

Player Agent

  • Primary responsibility for managing player registration process
  • Produces reports, draft sheets and data imports
  • Conducts annual player evaluations, draft meetings and player selection
  • Assists the President in checking birth records and eligibility of players
  • Voting rights

Scheduler

  • Prepare and distribute the schedules for regular season for all levels and T-ball, includes regular season practice, games and playoffs, all star practice
  • Secures use of practice fields in surrounding communities
  • Voting Rights

Events/Fund Raising

  • Responsible for coordinating TTLL events.  The director will establish and chair committees for each of the events held during the season
  • The committees will be responsible for event coverage, agenda, flyers, sign-ups, setup, etc.  Events include: Opening Day, Picture Day, 12 yr old MLB Game Trip, Festival Day, Valley Cats night, and coordination of Pitching and Hitting Training Camp
  • Creates and gets printed the Opening Day book
  • Responsible for overseeing TTLL, Inc. fundraising activities
  • Voting Rights

Complex Director (Williams Road)

  • Oversees complex facilities and fields and maintains W2 which includes mowing, string trimming and any necessary upkeep
  • Recommends purchasing of materials, equipment etc.
  • Voting Rights

Complex Director (Poestenkill)

  • Oversees complex facilities and fields and maintains P1 which includes mowing, string trimming and any necessary upkeep
  • Recommends purchasing of materials, equipment, etc.
  • Voting Rights

Field Directors

  • Maintains assigned field which includes mowing, string trimming and any necessary upkeep
  • Assists Complex Director for their assigned fields as needed
  • Voting Rights

Equipment Director

  • Supervise the acquisition, equipment distribution, care and return of uniforms and equipment
  • Orders trophies as determined by the President
  • Voting Rights

Umpire-in-Chief Director

  • In charge of selecting and training of umpires for the Farm system
  • Presides over any and all protests
  • Interfaces with the Umpire Association that is under contract with TTLL, Inc.
  • Voting Rights

Concession Directors

  • Responsible for League Concession Operations.  This involves scheduling a core group of volunteers to cover concession operations (stocking, cooking, counter help, cleanup, inventory)
  • Responsible for Concession supply orders, including the purchase and pricing of food and beverages in consultation with the Treasurer & Concession Director (Poestenkill)
  • Assist in running concessions (and employing) and scheduling of volunteers, INCLUDING BOARD MEMBERS, MANAGERS, COACHES, PARENTS  and OTHERS (staff) for special events, regular season, All-Star and Fall Ball games.
  • Develops and works with Level Directors for establishment of coverage schedules
  • Voting Rights

Level Directors (1 per Level)

  • Oversee the level that they are assigned, according to all rules and regulations of Little League Baseball, Inc. and TTLL, Inc., and have contact with managers and coaches throughout the baseball year.   This includes instructing and monitoring managers and coaches to ensure they adhere to league rules and perform their duties
  • Each Level Director establishes and maintains the player pool for their level.
  • Voting Rights

Safety Director

  • Responsible for all safety matters related to TTLL, Inc., including CPR and emergency training and procedures
  • Coordinates Manager Training Seminar
  • Conducts background checks for all Twin Town volunteers as required by Little League rules
  • Voting Rights

Challenger Director

  • Responsible for the TTLL, Inc. Challenger program, including registration and schedule
  • Voting Rights

All Board Members

  • Conducts routine visits to complexes to monitor games and player/parent feedback and report to appropriate Board members THEIR FINDINGS, INCLUDING ANY WITNESSED VIOLATIONS OF THE TTLL CODE OF CONDUCT
  • Monitors ALL Concession and Complex operations

 

ARTICLE VI

MEMBERSHIP

  1. Anyone meeting the requirements as to age and residence as set forth in the Little League Baseball, Inc. shall be eligible for active membership in TTLL, Inc.

 

  1. The BOD shall have the authority to suspend any member WHO VIOLATES THE TTLL CODE OF CONDUCT OR whose conduct is considered detrimental to the best interests of the league. 

 

  1. Manager of competing teams shall be selected and approved annually as herein before provided and shall be responsible for selection of their coach, selection of their team and for the conduct of their team on the field.

 

  1. A MANAGER, COACH, BOARD MEMBER, LEAGUE OFFICER,  OR ANY OTHER PERSON THAT IS SELECTED,  ELECTED, OR APPOINTED TO ANY POSITION WITHIN THE LEAGUE MAY BE REMOVED FROM THEIR POSTION BY 2/3 VOTE OF THE BOARD

Suspension or Termination - Membership may be terminated by resignation or action of the Board of Directors as follows:

  1. The Board of Directors, by a two-thirds vote of those present at any duly constituted Board meeting, shall have the authority to discipline, suspend or terminate the membership of any Member of any class, including managers and coaches, when the conduct of such person is considered detrimental to the best interests of the Local League and/or Little League Baseball, Incorporated. The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.
  2. The Board of Directors shall, in case of a Player Member, give notice to the manager of the team for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Directors. The player’s parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player’s right to future participation by two-thirds vote of those present at any duly constituted meeting (quorum is required).

 

If member is not defined, we should use the Twin Town verbiage, player, coach, manager and or Board member.)

 

ARTICLE VII

FINANCIAL POLICY

 

  1. The BOD shall decide on all matters pertaining to the finances of the league. It shall be permanent policy to place all income in a common league treasury, directing the expenditure of same in such a manner that will give no team an advantage over the others as to equipment, etc.

 

  1. The BOD shall not permit the contribution of funds to individual players.  HOWEVER, FULL OR PARTIAL WAIVER OF LEAGUE FEES SHALL BE PERMITTED AT THE DISCRETION OF THE EXECUTIVE BOARD FOR ANY CHILD WHOSE PARENTS OR GUARDIANS MAKE APPLICATION FOR THEIR CHILD OR CHILDREN TO PLAY BUT CANNOT OTHERWISE AFFORD TO PAY SUCH FEES. 

 

ARTICLE VIII

RULES AND PROCEDURES

 

  1. The Official Playing Rules and Regulations as published by Little League Baseball, Inc., Williamsport, PA, shall be binding on this league in all cases.
  2. The local rules of this league shall be adopted by the BOD at a meeting to be held not less than one month prior to the first scheduled game of the season.

 

ARTICLE IX

MINOR LEAGUE

 

  1. The minor league shall be maintained as part of the TTLL, Inc. for the purpose of providing supervised baseball to as many children of little league age as possible.
  2. The minor league shall consist of teams, which shall have managers and coaches of their own, and their own schedule patterned after the major league system. The Level Director shall supervise the minor league managers and coaches.

 

ARTICLE X

FARM LEAGUE

 

  1. The farm system may be maintained as part of the TTLL, Inc. for the purpose of providing supervised baseball to as many children of little league age as possible.
  2. The farm system shall consist of teams, which will have managers and coaches of their own and their own schedule. The Farm Level Director shall supervise the Farm managers and coaches.

 

ARTICLE XI

AMENDMENTS

 

This constitution or any section thereof may be amended or repealed by two-thirds vote of the Board of Directors present at any stipulated meeting provided that the written notice of such proposed changes, over the signature of the secretary, shall be mailed to each member of the BOD at least 10 days prior to the meeting at which such proposed change shall be submitted to vote.